Job Description

Job description

Project Coordinator

Contract Position until 12/16/2025

Mon.-Fri. 8 AM-5 PM

Hybrid: Onsite Mon.-Wed. and work from home Thurs. -Fri.

Are you a highly organized and detail-oriented individual with a passion for project coordination? Our client's Global Rental Operations division is looking for a Project Coordinator to join our client's dynamic, cross-functional project management team.

In this role, you'll play a crucial part in ensuring the successful delivery of projects, supporting Marketing and Project Managers by coordinating activities, tracking progress, reporting status, and fostering seamless communication across teams.

This is a hybrid position , requiring in-office presence Monday through Wednesday in our Orlando, Florida office, with the flexibility to work from home on Thursdays and Fridays.

What You'll Do:

As a Project Coordinator, you'll be instrumental in keeping our client's projects on track. Your key responsibilities will include:

• Project Coordination: Help develop and maintain project plans, schedules, and task lists. You'll coordinate project activities, ensuring accurate and timely documentation of progress.
• Meeting Management: Schedule and organize project status and working meetings, preparing all necessary materials.
• Communication Hub: Act as a central point of contact for team inquiries, ensuring clear communication and alignment among all stakeholders.
• Task Oversight: Support the delegation of tasks and proactively follow up to ensure deadlines are met.
• Reporting: Prepare and distribute comprehensive progress reports, effectively highlighting potential risks, issues, and deviations from plans.
• Process Improvement: Assist in identifying opportunities to enhance our processes and implement best practices.
• Tool Management: Maintain project management tools, particularly Jira , ensuring all information is current and accurate.
• Administrative Support: Provide administrative support to Project Managers, including calendar management and correspondence.
• Collaboration: Facilitate strong collaboration across various departments, ensuring alignment with overall project objectives.

What We're Looking For:

• Education: A Bachelor's degree is preferred, or equivalent work experience.
• Experience:
• 1-2 years of experience in a project coordination role or a very strong related internship.
• Familiarity with working on cross-functional teams, including developers, analysts, and marketing personnel.
• Exposure to SCRUM/Agile methodologies and enterprise-level application projects is a plus.
• Skills & Knowledge:
• Exceptional organizational skills and meticulous attention to detail.
• Strong written and verbal communication skills that enable effective interaction with diverse teams.
• Proven ability to manage multiple tasks and competing priorities in a fast-paced environment.
• Familiarity with project management methodologies, including Agile and Waterfall .
• Proficiency in project management tools like Jira and strong command of Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent interpersonal skills with a talent for collaborating across diverse teams.
• Basic understanding of data flow and marketing concepts.

How You'll Shine With Us:

We're looking for individuals who are eager to grow and contribute. You'll thrive here if you:

• Demonstrate a strong willingness to learn and adapt in a dynamic environment.
• Excel at building trust and maintaining effective communication with team members at all levels.
• Exhibit a proactive approach to problem-solving , with a constant focus on continuous improvement

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